Early Intervention Quality Improvement Monitoring Program
IPRO, as an agent for the New York State Department of Health Bureau of Early Intervention (NYSDOH BEI), monitors providers that deliver early intervention services, and municipalities which are responsible for local implementation of the EIP, to ensure infants, toddlers, and their families have access to timely, consistent and appropriate services and administrative processes while participating in the EIP.
This web page will provide useful information, that will help early intervention professionals and providers to ensure that services are delivered according to EI regulations and guidance, and identify opportunities for continuous quality improvement.
Secure Messenger Instructions
These instructions will assist you to receive child or family Personally Identifiable Information (PII), such as lists of children to be reviewed, sent to you from IPRO. You may also use these instructions to assist you in sending information containing PII to IPRO.
Provider Checklist for Monitoring Preparation
Attention to the items listed on this checklist, along with instructions given by monitoring staff during the pre-review process, will assist providers in preparation for an upcoming monitoring review.
The self-assessments are tools, developed and approved by the NYSDOH BEI, that can be used by providers at any time to ensure services provided adhere to regulations and guidance for EI service delivery. They are useful in preparing for a monitoring review. The self-assessments contain the indicators that comprise the monitoring tools, against which providers are assessed during their monitoring review.
- Provider Self-Assessment: Facility-Based Providers
To be used by providers who deliver EI services in their own facility, which they own, rent or lease. These providers may also provide services in home and/or community settings.
- Provider Self-Assessment: Home/Community-Based Providers
To be used by providers who deliver services only in the home and/or community-based setting.
Personnel List for Agency Monitoring Review
In addition to materials identified in the ‘Items to Be Made Available for Monitoring” list, all agency providers must prepare a personnel list, according to the instructions on the attachment, “Instructions for Completion of Personnel List for Agency Monitoring Review.” Correct completion of this form will expedite the monitoring review process, and may prevent delays and/or additional monitoring days.
- Personnel List Templates may be downloaded for electronic completion.
The NYS Department of Health, Bureau of Early Intervention, has published the “Confidentiality Attachment” to assist providers with development of the policies and procedures that will enable them to meet confidentiality requirements.
Health and Safety Standards
The NYS Department of Health, Bureau of Early Intervention, has published the “Health and Safety Standards For The Early Intervention Program And Frequently Asked Questions, Revised – February 2010”, to assist providers with development of the policies and procedures that will enable them to meet health and safety requirements.
Developing a Corrective Action Plan
After each monitoring review a report of the assessment results is e-mailed to the provider. The provider will also receive an attachment that will provide instruction as to any Corrective Action Plan (CAP) that may be required, “Attachment A – CAP Instructions.” If a CAP is required, the provider will additionally receive “Attachment B,” an electronic template for the provider’s use in completion of their CAP. The provider’s “Attachment B” is individualized according to the Regulation Findings found during their specific monitoring review, and this template must be utilized to complete the provider’s CAP submission.
Municipality Administrator Checklist for Monitoring Preparation
Attention to the items listed on this checklist, along with instructions given by monitoring staff during the pre-review process, will assist municipalities in preparing for an upcoming monitoring review as local administrators.